urn:schemas-microsoft-com:office:smarttags013fMinutes of the Board of Finance meeting held on Tuesday, June 20, 2006 at 7:30 p.m. at the placePlaceNameOld PlaceNameLyme PlaceNameMemorial PlaceTypeTown Hall.
Present: Regular Members: Wayne Devoe, Mark Diebolt, H.P. Garvin, III,
Christopher Kerr, Andrew Russell, David Woolley
Alternate Members: Adam Burrows, Judy Read, Janet Sturges
Absent: Regular Members:
Alternate Members:
Timothy C. Griswold, ex-officio, Doris Johnson, Finance Administrator
Guests: Bonnie Reemsnyder, Selectwoman
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Mr. Diebolt called the meeting to order at 7:35 p.m. and stated that all regular and alternate members are present this evening.
Minutes of March 7, 2006
Minutes of March 7th were reviewed. On page 3, in Old Lyme Fire Department section, change hose tender to read exhaust system.
There being no further discussion, a motion was made by Mr. Woolley, seconded by Mr. Russell and passed unanimously to approve the minutes as modified. Motion carried.
Minutes of March 14, 2006
Minutes of March 14th were reviewed. On page 1, 3rd paragraph, insert the word Collectors after the word Tax in the second sentence. On page 6, 1st paragraph, omit the word “unanimously” from the sentence.
There being no further discussion, a motion was made Mr. Woolley, seconded by Mr. Devoe and passed unanimously to approve the minutes as amended. Motion carried.
Board of Finance Meeting June 20, 2006
Minutes of March 21, 2006
Minutes of March 21st were reviewed. On page 3, Assessor’s Office, add the word “in” before postage and insert “mileage and office supplies” after training and delete “Quality Data Contract” from last sentence.
There being no further discussion, a motion was made by Mr. Garvin seconded by Mr. Russell and passed unanimously to approve the minutes modified. Motion carried.
Minutes of March 28, 2006
Minutes of March 28th were reviewed. Page 5, under Fire Department, second sentence, place a period after Cross Lane Stations and delete the rest of the sentence.
There being no further discussion, a motion was made by Mr. Kerr, seconded by Mr. Russell and passed unanimously to approve the minutes as amended. Motion carried.
Minutes of April 4, 2006
Minutes of April 4th were reviewed. Under the Fire Department, second to the last paragraph, change hose tender to exhaust fans. Change the wording in the last paragraph of Fire Department to read Mr. Woolley to set “that” $100,000… and remove the words “be submitted” from that same sentence. Under the Mill Rate Calculation, change the”–“to the word “or”.
There being no further discussion, a motion was made by Mr. Woolley, seconded by Mr. Kerr and passed unanimously to approve the minutes as modified. Motion carried.
Minutes of April 8, 2006
Minutes of April 8th were reviewed.
There being no discussion, a motion was made by Mr. Woolley, seconded by Mr. Garvin and passed unanimously to approve the minutes as written. Motion carried.
Board of Finance Meeting June 20, 2006
Minutes of May 2, 2006
Minutes of May 2nd were reviewed. It was noted that this meeting was a Special meeting and should be duly noted. On page 2, in the 5th paragraph, 3rd sentence from the bottom of paragraph, take out the word “done” before the word “discretionary”.
There being no further discussion, a motion was made by Mr. Garvin, seconded by Mr. Devoe, and passed unanimously to approve the minutes as changed. Motion carried.
Minutes of May 16, 2006
Minutes of May 16th were reviewed. The Guest line at the beginning of the minutes was omitted. The Guests included David Jewett, Tom Swaney, Brian Dow, and Bob Pierson.
There being no further discussion, a motion was made by Mr. Russell seconded by Mr. Garvin and passed unanimously to approve the minutes as modified. Motion carried.
Minutes of May 25, 2006
Minutes of May 25th were reviewed. A motion was made by Mr. Woolley, seconded by Mr. Russell and passed unanimously to have Mr. Burrows vote for Mr. Devoe in his absence. Motion carried. In the 2nd paragraph, it should be noted the motion carried to the mill rate vote, which was not stated.
There being no further discussion, a motion was made by Mr. Kerr seconded by Mr. Garvin and passed unanimously to approve the minutes as written, modified, amended. Motion carried.
Chart of Accounts
Mrs. Johnson reviewed the Chart of Accounts detailing particular areas in question. She stated that the $17,707 under the Assessor’s Counsel is due to legal cases associated with Revaluation. The $13,000 overspending under Property Insurance is due to add-ons during the year. On page 7 under Emergency Management, items under capital still need to be transferred into the appropriate lines. Under Social Services, the $5,000 line will not be used by the end of this fiscal year and will be carried over. Under Resident State Police, the invoice has not been received and Mrs. Johnson will check when it will be sent to the Town. Under Health, the mosquito allowance will be used, however, the water testing line will not be fully spent. Under Septage Disposal, an invoice for $6,000
still needs to be submitted.
Board of Finance Meeting June 20, 2006
Old and New Business Items
Mr. Woolley stated that he did not realize that so many sets of minutes went unapproved, and stated that next year this cannot occur again. He said the various Spending Agencies did not have all their information in on a timely basis and the assignments need to be rotated amongst board members so new thoughts and ideas can be put forward. Mr. Woolley stated that going forward, new leadership should be considered. Mr. Diebolt stated that unless all chairmanships are being considered, he doesn’t feel he should need to be singled out. Mr. Diebolt said that work on the upcoming budget should begin earlier than has in the past. Mr. Griswold stated that the evolution of the specialists was because previous Boards of Finance were not getting enough information from the previous Boards of
Selectmen. There was discussion about Mr. Diebolt’s role as Chairman of the Board. Mrs. Reemsnyder stated that is it the responsibility of the Board of Finance to micromanage individual spending agencies. The members gave their opinion on how the budget season could run more efficiently and what to do in the future. The idea of a co-specialist could be implemented to assist in the budget season. After discussion, it was decided that at the next meeting members come forward with Specialist ideas. Another suggestion is to vote for chairperson annually. The July Agenda should include specialists and the 2006-07 budget season dates.
Selectman’s Report
The Town Hall Expansion Committee received submissions from 17 firms and narrowed the group down to 7 to be interviewed. Paul Bailey of placeCityNew Haven was selected. At the request of regional placeSchool District #18, the committee asked Mr. Bailey to do a conceptual design to include the administrative offices. A Town Forum will be held on July 26th and a Town Meeting may be held on August 14th.
The Church Corner project is progressing slowly. Plans need to be submitted to the State and the project will hopefully occur during the summer of 2008.
Representatives of the DEP estimate the PlaceNameplaceRogers PlaceNameLake PlaceNameDam repair will be reimbursed by the State at about 36%. Funds in carryover will be placed in a PlaceNameRogers PlaceNameLake PlaceNameDam PlaceNameRepair account.
TFC David Todd has arranged for a boat from the DEP to be at the Town’s disposal for 66 hours for use off of Sound View. The $5,000 cost works out to be approximately $75.00 an hour.
Board of Finance Meeting June 20, 2006
The placePlaceNameRogers PlaceNameLake bathhouse has been refurbished and a new well was installed. The White Sand bathhouse has received minor repairs and Mr. Griswold will speak with the White Sand Beach Association about building a new bathhouse on White Sand property.
Mr. Diebolt stated that the next Board of Finance meeting is scheduled for Tuesday, July 18, 2006 at 7:30 p.m. at the Town Hall.
A motion was then made by Mr. Kerr, seconded by Mr. Garvin and passed unanimously to adjourn the meeting at 9:47p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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